ADMINISTRATIVE OFFICER

3 March 2017

POST OF ADMINISTRATIVE OFFICER

In the HELCOM Secretariat


Applications are invited from suitably qualified candidates for the post of Administrative Officer in the Baltic Marine Environment Protection Commission - Helsinki Commission (HELCOM). The post, which is based in Helsinki, Finland, in the Commission's Secretariat, will become vacant on 1 October 2017.

The post is open to nationals of the Contracting Parties to the Helsinki Convention and nationals of any other state which is a Member State of the European Union.

About HELCOM

HELCOM is an intergovernmental organization established for the purposes of the Convention on the Protection of the Marine Environment of the Baltic Sea Area, 1992, consisting of Denmark, Estonia, the European Union, Finland, Germany, Latvia, Lithuania, Poland, Russia and Sweden. The aim of the Convention is to restore the ecosystems of the Baltic Sea Area and preserve its ecological balance by preventing pollution from all sources reaching the Baltic Sea and ensuring the sustainable use of natural resources within the Baltic Sea Area.

HELCOM has over 40 years of experience of unique cooperation in the Baltic Sea Region bringing together the Contracting Parties and engaging actors from different institutions, sectors and interest groups in a common mission to reach a good environmental status of the Baltic Sea. The main duty of HELCOM is to make policies and recommendations on relevant measures to be implemented by the Contracting Parties. HELCOM Baltic Sea Action Plan (BSAP), including its follow-up commitments, is the main programme for action.

HELCOM's eight main working groups implement policies and strategies and propose issues for discussion at the meetings of the Commission and of the Heads of Delegations, where decisions are made. Projects and expert working groups are also an integral part of HELCOM everyday work.

The Commission is administered by its international Secretariat based in Helsinki, Finland. The Secretariat consists of an Executive Secretary, three Professional Secretaries, Communication Secretary, Administrative Officer and general service and project staff - altogether about 25 staff members. The Commission works in English.

Responsibilities

  • The Administrative Officer supports the Executive Secretary in the management of the Secretariat. His/her responsibilities include:
  • financial matters such as contracts, budgeting, accounting, financial management of projects (some co-financed by the EU), bank affairs;
  • personnel matters such as employment contracts, salaries, supervising;
  • general administration matters including rules and regulations, administrative procedures, contacts with the Finnish (Headquarter country) authorities;
  • meeting facilitation (arrangements, documentation, etc.);
  • any other tasks entrusted to him/her by the Executive Secretary.

Please consult the attached post description for the Administrative Officer of HELCOM for further details. In addition the Administrative Officer works closely with the Professional Secretaries and shares some of the tasks included in the attached "Common Requirements and Duties of Professional Secretaries".

Qualifications and experience

The person to be appointed shall have:

  • a university degree in a relevant field (e.g. business administration, public administration, economics) or corresponding education;
  • a minimum of five years of relevant professional experience in dealing with financial and administrative matters matching the tasks for the position, including experience from financial management of projects co-financed by the EU and other sources;
  • knowledge of modern accounting practices and systems;
  • excellent organizational and administrative skills and proven ability to deliver to tight timelines;
  • proven strong team-orientated and skills;
  • computer literacy ;
  • a thorough knowledge of English and Finnish or Swedish; ability to draft quickly and concisely in English.

Experience from working in or with international organizations is an asset.

Terms of appointment

The salary, which is non-incremental, is approximately 4.750 EUR per month. The salaries paid by the Commission are exempt from Finnish income tax.

The initial appointment is for three years, the first six months of which shall be a probationary period, with the possibility of a prolongation on a regular basis.

The selected candidate is expected to take up his/her duties on 1 October 2017.

Applications

Applications consisting of a cover letter with motivation and a CV should be sent, preferably by e-mail, to Administrative Officer Satu Raisamo (satu.raisamo@helcom.fi) on 3 May 2017 at the latest. Applications received after that date will not be taken into consideration.

The interviews are planned to take place in end of May 2017.