Procedure for BSEFS

PROCEDURE FOR HELCOM BALTIC SEA ENVIRONMENT FACT SHEETS (BSEFS)

1. General procedure

The HELCOM Baltic Sea environment fact sheets are to be developed taking into account the assessment needs of HELCOM and also considering EU directives and marine policy under the Russian Federation.

The objective is that HELCOM will have a number of approved Baltic Sea environment fact sheets available on an annual basis via the HELCOM website. The information contained in the fact sheets supports other HELCOM assessment products.

The Baltic Sea environment fact sheets are produced and updated by responsible institutes. A list of the institutes and data centres providing Baltic Sea environment fact sheets is kept updated by the HELCOM Secretariat and scrutinized by HELCOM State and Conservation and Pressure Working Groups on a regular basis.

2. Guidelines for the Baltic sea enviroment fact sheets

The Baltic Sea environment fact sheet should be scientifically sound and written in English.

The Baltic Sea environment fact sheet presents selected parameters that reflect ecosystem components and events, or impacts and pressures from human activities, with the aim of supporting the understanding of changes in the status of the Baltic Sea. They should be based on time series and trends to greatest possible extent so that changes in pressures and/or state can be evaluated.

Institute logos can be used to present the responsible institute(s) and data centre(s). Author name(s) should be given so that the sheets can be properly referenced.

The outline contained in Annex 1 should be followed in all fact sheets.
The basic report should be concise and preferably not longer than 5 pages, including figures. Links should be used to other relevant fact sheets or other information sources.

In order to make the Baltic Sea environment fact sheets clear and reader-friendly, information could be presented, in addition to the basic report, in several linked hypertext documents, keeping the most important information on the basic report.

The key message should be short and communicative.

Units should preferably follow the International System of Units (SI).
Graphs should be easily readable with proper scales and readable fonts and understandable without confronting the text. Formatting of text should be identical to the formatting of the template included in Annex 3.

Instead of series of annual maps, a temporal trend, if possible, should be made and only the map referring to the most recent year should be presented; previous maps could be presented on a second layer of the fact sheet.

Unified division of the Baltic Sea should be used as contained in Annex 2.

3. Reviewing procedure

New Baltic Sea environment fact sheets must be delivered to the Secretariat, whereafter a review takes place according to the following procedure:

  • national experts appointed by HELCOM State and Conservation and/or Pressure Working Group Contacts review the new Baltic Sea environment fact sheets;
  • the Secretariat collects all reviews and communicates them to the authors of the Baltic Sea environment fact sheets for revision;
  • the Secretariat presents the reviewed Baltic Sea environment fact sheets for consideration to HELCOM State and Conservation or HELCOM Pressure and the respective Working Group agrees on their publishing.

Existing Baltic Sea environment fact sheets are updated and published on the HELCOM website intersessionally without separate approval process by HELCOM State and Conservation or Pressure.

4. Schedule

Proposals for new Baltic Sea environment fact sheets should be submitted to the Secretariat annually by 1 September for the expert review process.

Update of existing Baltic Sea environment fact sheets should be annually submitted to the Secretariat no later than 30 September.

The Secretariat summarizes annually the list of BSEFS and their update status for the consideration of HELCOM State and Conservation.

5. ANNEX 1

Outline of HELCOM Baltic Sea Environment facts sheets

The content of HELCOM Baltic Sea environment fact sheets should pursue the following outline:

1. Title of Baltic Sea environment fact sheet
2. Key message
3. Results and assessment

  • Relevance of the BSEFS for describing developments in the environment
  • Policy relevance and policy references
  • Assessment
  • References

4. Data
5. Metadata

  • Technical information
    • Data source
    • Description of data
    • Geographical coverage
    • Temporal coverage
    • Methodology and frequency of data collection
    • Methodology of data manipulation
  • Quality information
    • Strength and weakness (at data level)
    • Reliability, accuracy, robustness, uncertainty (at data level)
    • Further work required (for data level and indicator level).

The content of the fact sheets should allow the following general questions to be answered. These questions should be seen as a test that is applied to each fact sheet submitted for review and acceptance by HELCOM State and Conservation or HELCOM Pressure.

  • Is the presentation attractive to the eye (accessible)?
  • Is the presentation of results easy to interpret correctly?
  • How is this variable representative to the issue or area being considered?
  • What are the causes behind the development (trends) of the variable?
  • What is the shortest time period required to show change?
  • Is the variable based on data which are updated at regular intervals?
  • Is the data (raw data or variable data) allowing international comparability? What would make the data non-comparable (differences in national definitions, changes over time to the definition and methodologies, etc.)?
  • Scientifically, is the work well done? Is the selected variable well founded and of good quality (data & methodology)?
  • Is there consensus on the data validity: data collection methods, statistical methods, etc.?

6. ANNEX 2

DIVISION OF THE BALTIC SEA INTO SUB-REGIONS

The HELCOM Baltic Sea environment fact sheets are to present information based on the sub-basin division agreed on in the HELCOM Monitoring and Assessment Strategy, as shown below.

Division of the Baltic Sea.jpg

Map of the Baltic Sea presenting the HELCOM sub-division into 17 open sub-basins and 42 coastal areas. The names of the open sea areas and coastal areas are provided in Tables 1 and 2 of Attachment 4 of the HELCOM Monitoring and Assessment Strategy (2013)

7. ANNEX 3

Template for the text format of the BSEFS

Formatting of text in BSEFS should be identical to the formatting of this template.


For reference purposes, please cite this indicator fact sheet as follows:

[Author's name(s)], [Year]. [Indicator Fact Sheet title]. HELCOM Baltic Sea Environment Fact Sheets 2015. Online. [Date Viewed],

http://www.helcom.fi/baltic-sea-trends/environment-fact-sheets/ ADD FULL LINK